Township of North Stormont

Meeting Minutes

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Minutes prior to January 2007 are available upon request to Township
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Minutes of January 27, 2009

The 2^nd REGULAR session of 2009 of the Council of the Township of North Stormont was held on the above date, in the Council Chamber, Berwick at 6:30 p.m.

The following members were present:

Dennis Fife ........... Mayor

Bill McGimpsey ................ Deputy Mayor

Reg Burd ................ Councillor

Lianne Acres-Hanna ........... Councillor

Also Present:

Blake Henderson ................... Public Works Superintendent

Ryan Mallory ................. Planner

Ron Sabourin ................. CBO

Karen McPherson ................. Clerk

DISCLOSURE OF PECUNIARY INTEREST:
Deputy Mayor Bill McGimpsey concerning Severance #B-159/08.
Delegations: Louis Robert, Innergex Renewable Energy, Re: exploring potential for wind turbines.
Lyman Jones, Geoff Owens and Pat Pitz, SNC, Re: data sharing on municipal drains and permit fees for installing culverts.

RESOLUTION NO. 30 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT this regular meeting of Council is now open to deal with Township business. CARRIED.

RESOLUTION NO. 31 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR REG BURD
THAT the minutes of January 13^th, 2009 (Regular) and January 13^th, 2009 (Closed) be adopted. CARRIED.

RESOLUTION NO. 32 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT By-law No. 09-2009 being a by-law to approve payments of Roads Department Orders & Accounts in the amount of $48,520.94 be read a first and second time. CARRIED.

RESOLUTION NO. 33 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT By-law No. 09-2009 being a by-law to approve payments of Roads Department Orders & Accounts in the amount of $48,520.94 be read third time and be passed,signed and sealed. CARRIED.

RESOLUTION NO. 34 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR REG BURD
THAT Council authorize extension of fuel contract with W.O. Stinson and Son Ltd. at 1.5 cents plus taxes over daily rack price for 2009. CARRIED.

RESOLUTION NO. 35 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT the Mayor be authorized to execute agreement with South Nation Conservation to loan certain Township equipment to them from time to time. CARRIED.

RESOLUTION NO. 36 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
WHEREAS there is a need by municipal staff and by contractors to the municipality for digital data of Municipal Drains to be used for municipal projects,
AND WHEREAS the most complete and current data can be provided by and licensed by South Nation River Conservation Authority.
THEREFORE BE IT RESOLVED that the Township of North Stormont become a Licensee of such data by signing a data sharing agreement for this data which is collected and maintained by the South Nation River Conservation Authority. CARRIED.

RESOLUTION NO. 37 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Severance Application No. B-152/08 be approved on the following conditions
- payment of the Township's $150.00 administration fee
- road widening on the severed and retained portion as required (Valley Street and Norman Drive). CARRIED.

RESOLUTION NO. 38 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Severance Application No. B-153/08 be approved on the following conditions
- payment of the Township's $150.00 administration fee
- road widening on the severed and retained portion as required. CARRIED.

RESOLUTION NO. 39 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT Severance Application No. B-154/08 be approved on the following conditions
- payment of the Township's $150.00 administration fee
- road widening on the severed and retained portion as required
- approval of a zoning by-law amendment to prohibit a residential dwelling unit on the retained land as required by the Provincial Policy Statement
- the submission of a building location survey showing the setback distance to the proposed south and east property lines
- acquisition of a Change of Use permit to convert the barn to a non-agricultural building. CARRIED.

RESOLUTION NO. 40 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Severance Application No. B-155/08 be approved on the following conditions
- payment of the Township's $150.00 administration fee
- road widening on the severed and retained portion as required
- approval of a zoning by-law amendment to choose one zone for the property and remove the holding provision
- acknowledgement in writing that the existing water and sewer connection in front of the proposed severed lot will remain with that lot and if connection to water and sewer services is required by owner, he/she shall be responsible to incur all cost (i.e. water and sewer capital connection cost and also water and sewer service connection fee)
- acknowledgement in writing that the owner of the existing dwelling on the retained lot is and will continue to receive water and sewer bills. CARRIED.

RESOLUTION NO. 41 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Severance Application No. B-159/08 be approved on the following conditions
- payment of the Township's $150.00 administration fee
- road widening on the severed and retained portion as required. CARRIED.

RESOLUTION NO. 42 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT By-Law No. 09-2009, being a By-Law to approve payments of Administration Department Orders & Accounts in the amount of $412,264.67 be read a first and second time. CARRIED.

RESOLUTION NO. 43 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR REG BURD
By-Law No. 09-2009, being a By-Law to approve payments of Administration Department Orders & Accounts in the amount of $412,264.67 be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 44 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR REG BURD
THAT, as SDG is deemed a cardiac "hot spot" by researchers, Council hereby declares February 2009 Heart and Stroke Month in North Stormont to promote increased awareness of the importance of cardiac health. CARRIED.

RESOLUTION NO. 45 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT, in accordance with Section 270 (1) of the Municipal Act,S.O. 2001, c. 25, as amended, and by-law No. 51-01 of the Corporation of the Township of North Stormont, the following unopen road allowance is hereby declared surplus to the needs of the municipality:
- Part of the unopen road allowance between Concession 9 and 10, former Roxborough township, from the centerline of Lot 16 running westerly to the western limit of Lot 20, more particularly described as Parts 1 and 2 on Reference Plan 52R-7096.
By-law No. 81-02 of the Township of North Stormont provides the method for public notice for permanent closure of a highway to be by advertisements in a newspaper once a week for three consecutive weeks: Council hereby directs that the newspaper to be used will be La Nouvelle. CARRIED.

RESOLUTION NO. 46 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
WHEREAS the Township of North Stormont supports practices that contribute to the creation of a sustainable environment;
AND WHEREAS Ontario egg farmers currently provide our community with fresh, locally produced Grade A eggs which travel from farm to table in 4 to 7 days;
AND WHEREAS Ontario egg farmers take pride in caring for their hens while offering consumers a variety of egg choice;
THEREFORE BE IT RESOLVED THAT the current procurement practice of eggs by the Township of North Stormont, produced by Ontario egg farmers, be identified as the preferred local sustainable procurement practice
BE IT FURTHER RESOLVED THAT the purchase of all Ontario eggs contributes to the creation of a sustainable environment in which consumers and farmers benefits. CARRIED.

RESOLUTION NO. 47 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR REG BURD
WHEREAS the Rural Economic Development (RED) Program has been developed by OMAFRA to address barriers to economic growth in rural Ontario;
AND WHEREAS the Township of North Stormont is undertaking a project in conjunction with the Roxborough Agricultural Society to construct a new multipurpose facility to serve social,cultural, health and educational needs, and revitalize our community;
AND WHEREAS the Township of North Stormont is the lead partner in this endeavour, and agrees to accept the inherent responsibilities and enter into the prescribed agreement with the Ministry;
NOW THEREFORE the Council of the Township of North Stormont authorizes staff to proceed with the submission of an application under the RED Program in accordance with Ministry requirements and regulations. CARRIED.

RESOLUTION NO. 48 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Coucnil accept quote from David Egan Associates Inc. to prepare an RFQ for the arena lobby retrofit as follows:
phases I and II, at total cost of $2,800.00 plust GST. CARRIED.

RESOLUTION NO. 49 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council authorize cost of living increase for Township employees of 2.3% effective January 1, 2009, as per Stats Canada's Consumer Price Index for Ontario for 2008. CARRIED.

RESOLUTION NO. 50 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR REG BURD
THAT Council authorize Richer Plumbing to install a fourth sink for hand washing purposes in the kitchen of the "Small" Community Hall in Finch, as prescribed by the Health Unit. CARRIED.

RESOLUTION NO. 51 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Coucnil authorize Mayor and Clerk to sign agreement for the placement of receiving and transmission apparatus by Barrett Xplore Inc. on the Crysler Water Tower. CARRIED.

RESOLUTION NO. 52 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT By-Law No. 10-2009, being a By-Law to confirm the proceedings of Council held January 27^th, 2009 (Regular), be read a first and second time this date. CARRIED.

RESOLUTION NO. 53 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT By-Law No. 10-2009, being a By-Law to confirm the proceedings of Council held January 27^th, 2009 (Regular), be read a third time and finally passed, signed and sealed. CARRIED.

RESOLUTION NO. 54 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT this meeting adjourn at 9:35 p.m. CARRIED.

Minutes of January 13, 2009

The 1^st REGULAR session of 2009 of the Council of the Township of North Stormont was held on the above date, in the Council Chamber, Berwick at 6:30 p.m.

The following members were present:

Dennis Fife ........... Mayor

Bill McGimpsey ................ Deputy Mayor

Reg Burd ................ Councillor

Lianne Acres-Hanna ........... Councillor

Mike Casselman .............. Councillor

Also Present:

Blake Henderson ................... Public Works Superintendent

Ryan Mallory ................. Planner

Ron Sabourin ................. CBO

Karen McPherson ................. Clerk

Gordon MacMillan ................. President of Crysler Comm Ctr

RESOLUTION NO. 1 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT this regular meeting of Council is now open to deal with Township business. CARRIED.

RESOLUTION NO. 2 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT the minutes of December 16^th, 2008 (Regular) and December 16^th, 2008 (Closed) be adopted. CARRIED.

RESOLUTION NO. 3 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
THAT By-law No. 01-2009 being a by-law to approve payments of Roads Department Orders & Accounts in the amount of $97,162.96 be read a first and second time. CARRIED.

RESOLUTION NO. 4 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR REG BURD
THAT By-law No. 01-2009 being a by-law to approve payments of Roads Department Orders & Accounts in the amount of $97,162.96 be read third time and be passed,signed and sealed. CARRIED.

Public Meeting Sand Road Sugar Bush Zoning Amendment
Crystal Gilpin from Cornwall Gravel was present to present a letter of appeal against the proposed amendment.

RESOLUTION NO. 5 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT proposed Zoning By-law Amendment for Sand Road Sugar Bush be deferred pending further studies. CARRIED.

Public Meeting Patterson Zoning Amendment

RESOLUTION NO. 6 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT By-law No. 6-2009 to rezone W pt. Lot 28, Con. 4, former Roxborough, from "Agricultural" (A) and "Mineral Aggregate - Reserve Area" (MA) to "Agricultural - Special Execption" (A-X) be read a first and second time. CARRIED.

RESOLUTION NO. 7 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT By-law No. 6-2009 to rezone W pt. Lot 28, Con. 4, former Roxborough, from "Agricultural" (A) and "Mineral Aggregate - Reserve Area" (MA) to "Agricultural - Special Execption" (A-X) be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 8 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT Council approve request to construct an extension to Finch-Cambridge Boundary Road west of County Rd. 12, a distance sufficient to allow one severance, said work to be done by the landowner, to specifications of and under supervision of Public Works Superintendent. With this approval, Council confirms its subsequent municipal approval of said severance. CARRIED.

RESOLUTION NO. 9 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT By-Law No. 01-2009, being a By-Law to approve payments of Administration Department Orders & Accounts in the amount of $200,050.81 be read a first and second time. CARRIED.

RESOLUTION NO. 10 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
By-Law No. 01-2009, being a By-Law to approve payments of Administration Department Orders & Accounts in the amount of $200,050.81 be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 11 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT By-Law No. 2-2009 to appoint members of the Committee of Adjustment for the Corporation of the Township of North Stormont for 2009 be read a first and second time. CARRIED.

RESOLUTION NO. 12 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT By-Law No. 2-2009 to appoint members of the Committee of Adjustment for the Corporation of the Township of North Stormont for 2009 be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 13 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
THAT By-Law No. 3-2009 to appoint committees of Council be read a first and second time. CARRIED.

RESOLUTION NO. 14 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT By-Law No. 3-2009 to appoint committees of Council be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 15 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
THAT By-law No. 4-2009 to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act be read a first and second time. CARRIED.

RESOLUTION NO. 16 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT By-law No. 4-2009 to impose special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 17 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council authorize payment of invoice from Paul's Tools Rentals for heating at Crysler Community Centre to amount of $2,016.22. CARRIED.

RESOLUTION NO. 18 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT By-law No. 5-2009 to accept a deed of land for road widening purposes in Lot 32, Con. 2 (former Roxborough - Rush City Rd.) be read a first and second time. CARRIED.

RESOLUTION NO. 19 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
THAT By-law No. 5-2009 to accept a deed of land for road widening purposes in Lot 32, Con. 2 (former Roxborough - Rush City Rd.) be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 20 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT Council authorize a letter of support endorsing the Raisin Region and South Nation Conservation Authorities' application to MOE to continue the Spill Response Project to protect our drinking water sources. CARRIED.

RESOLUTION NO. 21 JANUARY 2009
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
THAT Council support Resolution No. 2008-139 of the United Counties of SDG concerning indigent funerals, and that the Minister of Consumer and Social Services be notified of our support and that a copy be sent to the United Counties. CARRIED.

RESOLUTION NO. 22 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT Council authorize a letter of support for the Annual Bluegrass Festival to be held at the Sand Road Sugar Camp the weekend of August 13-16, 2009. CARRIED.

RESOLUTION NO. 23 JANUARY 2009
MOVED BY: COUNCILLOR MIKE CASSELMAN
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council authorize a monetary donation to Township of East Ferris for flood relief efforts to amount of $500.00. CARRIED.

RESOLUTION NO. 24 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT this meeting proceed to a closed session to address a matter pertaining to labour relations or employee negotiations. CARRIED.

RESOLUTION NO. 25 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT Council meeting resume to open session. CARRIED.

RESOLUTION NO. 26 JANUARY 2009
MOVED BY: COUNCILLOR MIKE CASSELMAN
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council offer Ryan Mallory a full-time position as Planner effective March 1, 2009, when his current contract terminates. CARRIED.

RESOLUTION NO. 27 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT By-Law No. 8-2009, being a By-Law to confirm the proceedings of Council held January 13^th, 2009 (Regular), be read a first and second time this date. CARRIED.

RESOLUTION NO. 28 JANUARY 2009
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
THAT By-Law No. 8-2009, being a By-Law to confirm the proceedings of Council held January 13^th, 2009 (Regular), be read a third time and finally passed, signed and sealed. CARRIED.

RESOLUTION NO. 29 JANUARY 2009
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT this meeting adjourn at 9:20 p.m. CARRIED.