Township of North Stormont

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Minutes of July 22, 2008

The 14^th REGULAR session of 2008 of the Council of the Township of North Stormont was held on the above date, in the Council Chamber, Berwick at 6:30 p.m.

The following members were present:

Dennis Fife ......................... Mayor

Bill McGimpsey ........... Deputy Mayor

Reg Burd ........................... Councillor

Lianne Acres-Hanna ........... Councillor

Mike Casselman ................. Councillor

Delegations:
Tim Beach Sr. and Tim Beach RE: Roxborough Telephone

Also Present:

Maurice, Jean-Pierre and Heather Menard Re:Zoning Amendment

Ron Sabourin ...................... CBO/Zoning Administrator

Blake Henderson ................... Public Works Superintendent

Karen McPherson ................. Clerk

RESOLUTION NO. 317 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT this regular meeting of Council is now open to deal with Township business. CARRIED.

RESOLUTION NO. 318 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT the minutes of July 8^th (Regular) and July 8^th, 2008 (Closed) be adopted. CARRIED.

RESOLUTION NO. 319 AUGUST 2008
MOVED BY: COUNCILLOR MIKE CASSELMAN
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT By-law No. 59-2008, being a by-law to approve payments of Roads Department Orders & Accounts in the amount of $33,453.97 be read a first and second time. CARRIED.

RESOLUTION NO. 320 AUGUST 2008
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT By-law No. 59-2008, being a by-law to approve payments of Roads Department Orders & Accounts in the amount of $33,453.97 be read a third time and finally passed, signed and sealed. CARRIED.

RESOLUTION NO. 321 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT tenders for the HVAC Equipment replacement at the Crysler Recreation Centre now be opened. CARRIED.

RESOLUTION NO. 322 AUGUST 2008
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT tenders for the new Avonmore Community Centre (North Stormont Place) now be opened and couriered to Eastern Engineering Group Inc. for review. CARRIED.

RESOLUTION NO. 323 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT tenders for the Bionest Septic System now be opened. CARRIED.

RESOLUTION NO. 324 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council approves North Stormont Place Sub-Committee recommendation that any granular supplies needed for the North Stormont Place building be supplied by A.L. Blair Construction under the 2008 granular contract, resolution number 103 dated March 11, 2008 CARRIED.

RESOLUTION NO. 325 AUGUST 2008
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Coucnil approves North Stormont Place Sub-Committee recommendation to get quotes for surveying the property for the new Avonmore Community Centre, and that Council authorizes the North Stormont Place Sub-Committee to award the tender for surveying the land to the lowest bidder within a reasonable time frame. CARRIED.

RESOLUTION NO. 326 AUGUST 2008
MOVED BY: DEPUTY MARYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT Council authorize the purchase of a John Deere compactor from Nortrax at price of $124,187. including taxes.
Recorded Vote:
For: Reg Burd, Lianne Acres-Hanna, Dennis Fife. Against: Bill McGimpsey and Mike Casselman. CARRIED.

RESOLUTION NO. 327 AUGUST 2008
MOVED BY: COUNCILLOR MIKE CASSELMAN
SECONDED BY: COUNCILLOR REG BURD
THAT By-law No. 60-2008 to rezone 16530 Duffs Corners Rd., pt. Lot 27 and 28, Conc. 2, from "Rural" to "Rural-Special Exception" be read a first and second time. CARRIED.

Maurice and Jean Pierre Menard spoke for the proposed rezoning, a site plan agreement will be required for the proposal and registered on title.

RESOLUTION NO. 328 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT By-law No. 60-2008 to rezone 16530 Duffs Corners Rd., pt. Lot 27 and 28, Conc. 2, from "Rural" to "Rural-Special Exception" be read a third time and passed, signed and sealed. CARRIED.

RESOLUTION NO. 329 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT Council supports in principle the proposal from Roxborough Telephone Co. Ltd. to lease space on and within the Moose Creek water tower for internet equipment. CARRIED.

RESOLUTION NO. 330 AUGUST 2008
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council approve tax write-offs totalling $28,259.86 as follows:
1. That all write-offs greater than or equal to $100.00 be paid by cheque to property owner.
2. That all write-offs less than $100.00 be credited to respective tax account.
3. In the event of taxes owing on any given account, amounts will be credited, thus reducing amounts owed. CARRIED.

RESOLUTION NO. 331 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT Tile Drainage Loan Application #2/08 to amount of $10,500 (or 75% of total cost, whichever is the lesser) be approved subject to receiving sufficient funding from the Province. CARRIED.

RESOLUTION NO. 332 AUGUST 2008
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT Mayor and Clerk be authorized to enter into Contract of Employment with Ryan Mallory, Assistant to CB0/Zoning Administrator. CARRIED.

RESOLUTION NO. 333 AUGUST 2008
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT By-law No. 59-2008, being a By-Law to approve payments of Administration Department Orders & Accounts in the amount of $99,290.39 be read a first and second time. CARRIED.

RESOLUTION NO. 334 AUGUST 2008
MOVED BY: COUNCILLOR REG BURD
SECONDED BY: DEPUTY MAYOR BILL MCGIMPSEY
THAT By-Law No. 59-2008, being a By-Law to approve payments of Administration Department Orders & Accounts in the amount of $99,290.39 be read a third time and be passed, signed and sealed. CARRIED.

RESOLUTION NO. 335 AUGUST 2008
MOVED BY: COUNCILLOR MIKE CASSELMAN
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council authorize the purchase of Cash Register ER-A410 from Guardian Office Products at approximate price of $900.00 including taxes. CARRIED.

RESOLUTION NO. 336 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR REG BURD
THAT this meeting proceed to a closed session to address a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees. CARRIED.

Councillor Reg Burd declared a conflict of interest prior to any discussion and vacated his seat.

RESOLUTION NO. 337 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council reconvene to open session. CARRIED.

RESOLUTION NO. 338 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR LIANNE ACRES-HANNA
THAT Council accept application of Dale Dingwall for contract position to cut grass along roadsides in the Township at $15.00 per hour. CARRIED.

RESOLUTION NO. 339 AUGUST 2008
MOVED BY: COUNCILLOR LIANNE ACRES-HANNA
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT tender for HVAC system for Crysler Community Centre be awarded to Castor Heating and Cooling Inc. at total cost of $49,618.17 including GST, it being the lowest tender received, subject to review by Engineer. CARRIED.

RESOLUTION NO. 340 AUGUST 2008
MOVED BY: COUNCILLOR MIKE CASSELMAN
SECONDED BY: COUNCILLOR REG BURD
THAT By-Law No. 61-2008, being a By-Law to confirm the proceedings of Council held July 22^nd, 2008 (Regular), be read a first and second time this date. CARRIED.

RESOLUTION NO. 341 AUGUST 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: MIKE CASSELMAN
THAT By-Law No. 61-2008, being a By-Law to confirm the proceedings of Council held July 22^nd, 2008 (Regular), be read a third time and finally passed, signed and sealed. CARRIED.

RESOLUTION NO. 342 JULY 2008
MOVED BY: DEPUTY MAYOR BILL MCGIMPSEY
SECONDED BY: COUNCILLOR MIKE CASSELMAN
THAT this meeting of Council now adjourn at 9:35 p.m. CARRIED.